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File #: ID# 280-20    Version: 1 Name:
Type: Action Item Status: Passed
File created: 5/5/2020 In control: County Clerk-Recorder
On agenda: 5/12/2020 Final action: 5/12/2020
Title: ELECTION MANAGEMENT EQUIPMENT PURCHASE SUBJECT: Replacement of Lassen County voting system, including all ballot tabulation and accessible equipment, with a system certified pursuant to the California Voting System Standards. FISCAL IMPACT: $241,287 from Fund/Budget Unit No. 100-0392 Maintenance-Computer Equipment. State and Federal Help America Vote Act (HAVA) funds will reimburse the county. ACTION REQUESTED: 1) Authorize the Registrar of Voters permission to deviate from the County Purchasing Policy for a one-time purchase of new vote tabulation system; 2) approve and authorize the CAO to sign the System Purchase Order for elections Management Workstation (EMS) for the amount of $9,727.89; and 3) approve and authorize the CAO to sign Sales Order Agreement for voting system tabulation and accessibility equipment in the amount of $233,352.63 with election Systems & Software, LLC.
Attachments: 1. board letter for GEMS replacement, 2. ES&S Contract 2020, 3. Attachments

Title

ELECTION MANAGEMENT EQUIPMENT PURCHASE

SUBJECT: Replacement of Lassen County voting system, including all ballot tabulation and accessible equipment, with a system certified pursuant to the California Voting System Standards.

FISCAL IMPACT: $241,287 from Fund/Budget Unit No. 100-0392 Maintenance-Computer Equipment. State and Federal Help America Vote Act (HAVA) funds will reimburse the county.

ACTION REQUESTED: 1) Authorize the Registrar of Voters permission to deviate from the County Purchasing Policy for a one-time purchase of new vote tabulation system; 2) approve and authorize the CAO to sign the System Purchase Order for elections Management Workstation (EMS) for the amount of $9,727.89; and 3) approve and authorize the CAO to sign Sales Order Agreement for voting system tabulation and accessibility equipment in the amount of $233,352.63 with election Systems & Software, LLC.